How to Ship a Laptop: Tips for Beginners

How to Ship a Laptop: Tips for Beginners

Are you planning to ship your laptop any time soon? Laptops are essential devices as people use them to study and work. When people move from one place, they move with their laptops. Therefore, shipping a laptop is a very vital process. Laptops can be costly, and adequately packaging the device before sending it is essential. There are specific steps that ensure that the laptop is properly packaged and ready to be shipped long distances. In this article, the sections focus on how to send a laptop without the risk of damage and liability. The steps and tips below will help you ship a laptop quickly, even if you are a beginner. 

What To Do Before Shipping A Laptop 

If you mail a laptop to a place through shipping services, it is best to stay prepared for packing. You should also know about the regulations related to laptops shipping to your area. You are adhering to the rules and specifications while packing and shipping makes the process smoother and more successful. Before you send a computer, you have to load the laptop. Before you pack the laptop, you should prepare by gathering the things needed for the packing process. The items required for packing are as follows- 

Scissors- Scissors will help you cut the packaging material, tape, and other things to package the laptop accurately. 

Plastic wrap- Plastic wrap is a shipping material to protect and cushion the laptop surface. 

Cushioning supplies- Packaging material and cushioning supplies are essential before shipping. Cushioning material is used to line out the shipping box so that the laptop is protected against shock and damage in the long run. 

Shipping tape- To secure the box with packaging material and laptop at the end, you need sturdy shipping tape with a suitable adhesive. The shipping tape ensures the box remains secure and does not open up during shipping. 

Shipping box- The best way to ship a laptop is to get a container that fits the laptop's dimensions to be packaged appropriately. A good quality shipping box that can handle the dimensions and weight of the computer is necessary. 

How To Package A Laptop For Shipping

Specific steps ensure that you are packaging the laptop properly before shipping. The stages of how to pack a computer for shipping are as follows- 

Use High-Quality Plastic Wrap

The high-quality plastic wrap protects your laptop from moisture, scratches, and other damage. The plastic wrap helps form a protective barrier around the computer, preventing water from entering over days or weeks. Additionally, it helps keep the laptop's surface free from scratches that can occur during shipping or handling.

When wrapping a laptop with plastic wrap, make sure to use good-quality materials so that the wrap is thick enough to provide adequate protection. It's also essential to cover all sides of the device to ensure complete coverage and secure it tightly using tape at each edge. This helps prevent any gaps where air might be able to seep in and cause damage to your laptop.

Use A Padded Box

When shipping laptops, it's best to use a padded box. While the original box with padding may be ideal, only some keep these boxes handy, which can be a big drawback.

Fortunately, it's possible to create your padding by using a slightly larger box and filling it with cushioning material. This ensures the laptop is sufficiently protected against bumps and vibrations during transit. Foam or bubble wrap are excellent materials for providing extra padding. Still, other materials like newspapers or old clothes also ensure the laptop remains safe from potential damage.

When creating your padded box for shipping, measure the device carefully to find an appropriately sized box that provides enough room for cushioning material without too much space. Many online retailers also offer custom packaging services so you can ensure proper protection for your items.

Related: Eco-Friendly Packaging Tips for Ecommerce in 2020

Seal And Label The Box

After cushioning and putting the laptop into your box, the next step is to seal and label the container properly. Using shipping tape, ensure that you completely close up the package so that there are no gaps or openings that can potentially cause damage to the contents within. Additionally, make sure you label your box with an appropriate delivery address and contact information in case of any issues during transit.

When sealing the box, it's best to use strong tape like packing tape or heavy-duty reinforced labels. This ensures that your package will remain securely closed even if it goes through some rough handling by postal services or courier companies.

Sealing and labeling a package correctly is essential for ensuring the safe delivery of laptops or other items during shipping. Not only does this help prevent damage from occurring due to imperfect seals, but it also helps get the item to its destination quicker if all information is visible and easy to access.

Related: Pros And Cons Of Popular Packaging Materials

Shipping Options For Laptops

When it comes to shipping laptops, there are a variety of options available. The most common and secure way is to use a professional courier service. These courier companies typically offer different benefits depending on how urgently you need the laptop delivered. Most also provide optional features such as tracking numbers and insurance so that you can keep track of the shipment's progress and have some extra protection against lost or damaged items.

Another alternative is to use regular postal services, which are generally less expensive than couriers but may take longer depending on your location and destination. With postal services, you can also request additional features such as registered mail or Priority Mail, which provide more detailed tracking information and protection against lost packages.

Lastly, if you're shipping a laptop within the same country, you can drop the package off at a local post office or delivery center. This option is usually only feasible for short distances as the cost of delivering large packages can become quite expensive quickly.

Many shipping companies can ship laptops to different places. Look for a good shipping company with a good track record and reputation. The company should adhere to the shipping regulations for laptops because laptops contain lithium batteries, and these batteries can be hazardous. 

If you are packing the laptop yourself, check for the guidelines to package the computer and the details to be followed before shipping so that the process goes smoother. Inform your shipping company that the item you are shipping is a laptop. Also, compare your shipping options based on the money you want to spend. 

Check how much to ship a laptop in shipping costs and choose the most suitable option. Look for affordability but also safety and reliability. The computer should reach at a fast pace and without any damage. If you have to pay a little extra to ensure proper delivery, the shipping cost is nothing compared to the cost of the laptop. 

Tips For Avoiding Damage During Shipping

Before putting your laptop inside the packaging box, ensure that the computer is clean and contains no extra dust or moisture. 

Place a keyboard protector, bubble wrap, or foam between the keyboard and screen to avoid damage. 

Wrap the device with bubble wrap and ensure the bubbles face the machine. This will cushion the device. Add two extra layers of bubble wrap for additional protection. The same thing should be done for all the essential accessories of the laptop too. 

Once packed and sealed, shake the packing box a little to ensure there is not much jostling. This shows that the package will be delicate during transit. 

As a last tip, the insurance for your device also matters. Usually, the shipping company offers insurance coverage for the parcel. However, if you can get insurance coverage by paying extra, you should do it. 

What To Do After Your Laptop Arrives?

Once the laptop arrives at its destination after shipping, you should carefully open the box. Before opening the box, always check the box for any external damage. If the box is intact, the chance of any damage is low. Once you open the box, check the laptop surface and sides for any scratches or any parts coming out. When you are sure there is no exterior damage, charge the laptop and run the computer once it is set. If the laptop opens up and does not show any glitch in performance, it is delivered successfully. 


In conclusion, shipping laptops and other similar items can be a smooth process. To successfully ship these items, you need the correct box, packing materials, and reliable couriers experienced in this delivery. By following these tips, you can trust that your laptop will remain safe throughout its journey. With Simpl's help, you can quickly fulfill all your eCommerce orders. They provide fast and cost-effective solutions for businesses, so give them a call and let them take care of everything for you! Remember that if you're new to shipping delicate equipment, you must consult someone else who has already gone through the process. Be bold and ask questions or seek advice whenever possible; great experiences await those who take their time navigating through it all. Effortlessly shipping computers is within reach – so why not start now?

Recommended: How to Ship Electronics in 4 Easy Steps

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