Shipping Labels & Packaging Guide: Cut Costs & Avoid Delays

How do I properly label a package for shipping?

To properly label a package for shipping, place the label on the largest flat surface of the box, ensuring it's not wrapped around edges or placed over seams. Include complete sender and recipient information, tracking number, weight, and service class. For added security, apply clear packing tape over the entire label (without obscuring barcodes) and leave a 1-inch clearance from all box edges to prevent damage during transit.

What should a shipping label include to avoid delivery issues?

A complete shipping label must include clear sender information (name, address, phone number), complete recipient details, tracking barcode or number, service class, and package weight. For international shipments, add customs forms, harmonized tariff codes, and detailed package contents. Missing information—especially on international labels—can cause delays of 3-5 business days and potentially result in returned packages.

Why does proper labeling reduce shipping costs?

Proper labeling reduces shipping costs by ensuring accurate weight and dimensions are recorded, avoiding adjustment fees that can add $10-15 per package. It also streamlines the delivery process, preventing delays and returns due to misrouting. According to industry research, businesses using integrated label management systems see up to 30% reduction in overall shipping risks and costs by minimizing human error and optimizing carrier selection.

Where should I place shipping labels on a box?

Place shipping labels on the largest flat surface of the package, keeping at least 1 inch clearance from all box edges. Never position labels over seams, edges, or tape, and ensure the entire label is visible (not wrapped around corners). For fragile items, add specialized handling labels on multiple sides of the package while keeping the main shipping label unobstructed for scanning.

What's the best label for shipping fragile items?

For fragile items, use standard shipping labels supplemented with high-visibility "FRAGILE" or "HANDLE WITH CARE" labels on multiple sides of the package. Add directional indicators like "THIS SIDE UP" when orientation matters. Ensure these supplementary labels don't obscure the main shipping information, and consider using specialized bright orange or red fragile labels that stand out to handlers throughout the shipping process.

How can I secure shipping labels to prevent them from peeling off?

To prevent shipping labels from peeling off, first ensure the package surface is clean and dry before application. For extra security, apply clear packing tape over the entire label, being careful not to obscure barcodes, with tape extending slightly beyond the label edges. For non-adhesive labels, use high-quality shipping pouches with strong adhesive backing and secure all edges with additional tape for moisture protection.

When should I use thermal labels versus regular paper labels?

Use thermal labels when shipping more than 20 packages weekly, as they don't require ink, resist fading, and withstand various environmental conditions. They're preferred by 85% of eCommerce businesses for their durability and scan reliability. Regular paper labels in clear adhesive pouches are better for irregularly shaped packages, premium packaging where adhesive might damage the presentation, or temporary warehouse labeling.

What common mistakes should I avoid when labeling shipping boxes?

Avoid placing labels over seams or box edges, using wrinkled or damaged labels that can't be scanned, covering barcodes with tape that creates glare, or using incorrect weight/dimensions that lead to surcharges. Don't place multiple old labels on reused boxes (remove or blackout all old barcodes), and never handwrite on printed labels as this can confuse automated scanning systems and cause delivery delays.